Position Overview
We are seeking a highly organized, proactive Assistant to support the President of a growing production company. This role blends traditional office responsibilities with personal assistant support to help manage the business/personal demands of an executive with a dynamic schedule. This position requires excellent judgment, communication skills, and the ability to anticipate needs before they arise.
Responsibilities
- Manage President’s business and personal calendars, scheduling meetings, appointments, and travel
- Coordinate internal and external meetings, including preparation of agendas and materials
- Handle email management, correspondence, and follow-up communications
- Serve as liaison between President and external relationships
- Manage procurement of all office supplies and maintain orderliness of the office
- Coordinate business travel arrangements and itineraries
- Respond to any queries via phone, email and general correspondence
- Support team members when/where needed
- Greeting and touring office guests
- Shipping and receiving mail/packages
- Plan and execute quarterly team retreats
- Assist with school communications and calendars
- Picking up/dropping off children
- Schedule personal appointments and family logistics
- Coordinate household vendors and service appointments
- Assist with bill tracking and personal paperwork organization
- Run priority personal errands during workday hours
- Maintain household task lists and reminders
Qualifications
- Experience as an Executive Assistant, Personal Assistant, or similar support role
- Strong organizational and time-management skills
- Excellent written and verbal communication
- High degree of discretion and professionalism
- Ability to manage multiple priorities in a fast-paced environment
- Tech-savvy: comfortable with calendars, email, task apps, and office software
- Solutions-oriented and proactive mindset
- Comfortable working independently and anticipating needs
- Reliable vehicle and valid drivers license
- The desire to bring order to chaos and have some fun along the way
Please upload your resume + cover letter in PDF format, in one file; and answer a few questions. Your resume should document your work accomplishments, education/training, and experience. Once we review your materials, if we feel you are a good candidate for the role, someone from our team will contact you to schedule an interview.
